Delegate tasks when possible
Part of ยง My productivity system.
Some tasks can be delegated rather than done myself.
Who can take tasks
- Buffer team โ work tasks to direct reports and colleagues
- Marika (house manager) โ home maintenance, cleaning, supplies
- AI agents โ research, analysis, drafting
Tracking delegated tasks
Use the delegated label in Todoist. This functions like GTD's "Waiting For" โ review during weekly review to follow up on status.
Marika-specific pattern
For recurring home tasks delegated to Marika, use "Verify:" prefix:
- "Verify: Clean humidifiers" instead of "Clean humidifiers"
- Reminds me to confirm it happened, not do it myself
- Still keeps the task on my radar without me doing the work
Identifying delegation opportunities
When processing tasks, ask: Could someone else handle this?
- Buffer work โ team member
- Home/personal โ Marika
- Research/drafting โ AI